Go Beyond Scheduling with Deputy HR: built for the way you work

Managing a shift-based business is no easy feat, especially when you’re juggling multiple tools and manual processes. HR becomes reactive, making it challenging to hire and onboard new staff, stick to compliance rules, and create fair schedules that work for everyone. 

It’s why we created Deputy HR, a central hub for every tool you need to manage your business and your people, all in one place. With Deputy HR, you can easily centralise hiring, onboarding, engagement, document management, and more, in the platform you already use and love. 

There’s a lot for business owners to benefit from with Deputy HR, so let’s break down the key ways you can use it to run your business more effectively. 

Attract, hire, and retain your best people

Attracting the right hourly workers is hard work — but with Deputy’s Hire module, you can get your job postings seen by the right candidates without the manual work of managing countless job boards. Using the module, you can post to 25,000+ job boards, social groups, and career pages, with all applications flowing directly into Hire. Our video questions feature also allows you to see how applicants answer, react, and respond to questions. 

Deputy HR is built to help you handle the complex and often time-consuming challenges that come with hiring, so you can focus more on growing your business and less on the headaches of running HR without the right platform in place.

Hiring and onboarding pains become a thing of the past

When you have to chase paperwork, manually enter information, hunt for tax forms and other important documentation, and keep it all organised, it’s easy to set both your business and your new hires up for failure. 

Without a standardised process for hiring and onboarding hourly workers, new hires can quickly disengage, while your team might struggle to keep up with the tools, compliance needs, and tasks they have to handle. 

Here’s how Deputy HR helps make onboarding a breeze:

• Get all the critical details you need: With Deputy HR, it’s easy to request and manage the information you need from new hires. 

• Quickly review onboarding documentation: You can quickly review onboarding documentation before approving it within the platform. 

• Share and track documentations effortlessly: With live sharing and tracking, Document Library simplifies review and tracking down acknowledgments. 

Simplifying compliance gives your teams the confidence (and peace of mind) they need

Managing compliance and everything that comes with it can be both risky and inefficient when you’re doing it manually. Employee records and important paperwork scattered across storage cabinets, spreadsheets, inboxes, or even multiple locations means your HR team could be scrambling during audits (not to mention, missing key deadlines for certifications). 

Deputy HR’s Document Management feature helps HR teams create reliable processes for managing your workforce, so your documentation stays organised and up-to-date, all in the same platform you’re already using to optimise scheduling and timesheets.  

• Never miss a beat with paperwork: Keep all of your important paperwork (like employee contracts, company policies, ID documents, and more) securely in one place for your team to access in Deputy’s mobile app using Document Management.  

• Automate compliance tracking to avoid risks: Your team gets automated reminders for license and certification expirations, to  stay ahead of any potential compliance issues. 

Workforce engagement and retention has never been easier

Many hourly workers don’t just want flexibility — they’re demanding it. And it’s not just flexible scheduling or shift swapping they’re looking for, either, but an emotional connection to their jobs. Both burnout and turnover become an issue when teams feel disconnected, and without a real feedback loop in place, you may not be aware of how (or when) employee sentiment plummets. 

Deputy HR helps you mitigate turnover, disengagement, and low employee sentiment: 

• Know when (and why) employee sentiment changes: Managers can monitor engagement and sentiment using ShiftPulse+, collecting real-time feedback from teams. 

• Put peer-to-peer recognition to work: Give workers the option to share shoutouts, rewards, and recognition with one another using Messaging+). 

You can finally see what’s working and what’s not

Without clear visibility into HR analytics, it’s challenging for any HR team to determine what needs to change, what can be improved, and how to track the ROI of their work. 

At the same time, you have to keep compliance in mind, too. Data sprawl can become a significant problem for HR and admin teams when working with inconsistent data and missing insights. 

When you’re already using Deputy, leveraging our built-in reporting and analytics helps solve so many of these roadblocks in running an efficient business: 

• Get all the data you need, when you need it: Create unified, clear dashboards that let you track trends in hiring, onboarding, turnover, and more by connecting your HR and operational data. 

• Gather actionable insights that show impact: You can quickly gather insights and create reports that show how HR activities are impacting outcomes, such as the effectiveness of a new onboarding process in increasing engagement and creating better onboarding. 

Deputy HR is the key to more effective workforce management

Deputy HR is purpose-built for shift-based business owners. From hiring and onboarding to engagement, reporting, and much more, Deputy HR lets you bring all of your people operations into one single platform, so you can easily face any business challenge. 

When you’re already using Deputy to streamline your business, adding Deputy HR can save you countless hours each week on common HR headaches no one should have to tackle alone. 

Contact your Deputy Representative today to learn how Deputy HR can drive even more value from your Deputy experience. 

New to Deputy? Get started with a free trial and explore how Deputy can help you attract, engage, and retain your best talent.