One place to manage documents,
company-wide
Deputy makes it easy to securely store, share, and track documents across your organisation — and save hours on administration
The simple way to securely store and share
Provide access to handbooks, policies, and more
Upload documents in bulk to your Deputy document library, and keep everything in one place.
Set up and track document acknowledgements
Deputy makes it easy to know which team members have reviewed documents, and when.
The simple way to securely store and share
Get documents to the right people at the right time
You can send documents to the employees you choose based on their location and access level and share documents with new hires automatically when they start.
Keep everything together, and keep it secure
Collect signed contracts, certifications, and other documents in one place for those who need them. And rest easy knowing it’s safe with best-in-class encryption and ISO27001 certification.
Ensure certifications and licences are up to date
Deputy sends automatic reminders to employees to update documents like training certificates, right-to-work documents, and licences before they expire, right from the mobile app.
Seamless, mobile-friendly candidate experience
Candidates can go from applying to clocking in for their first shift all in the palm of their hands.
Frequently asked questions
- What is document management software?
Effortlessly collect and store crucial employee documents within Deputy and simplify document management for your team, minimising paperwork and cost burdens.
- What are the benefits of using document management software?
Say goodbye to paperwork headaches: reduce reliance on physical paperwork, leading to a paperless environment. This streamlines document handling processes, saves storage space, and minimises the environmental impact of paper consumption.
Keep your documents in one place - a centralised storage for all files and documents. This ensures easy and quick access, eliminating the need to search through multiple physical file cabinets or scattered digital folders.
Compliance - maintain up-to-date and compliant employee records throughout their tenure. Automated notifications and reminders ensure that training certifications and licenses remain current and valid.
- How does document management software work?
Document management simplifies document handling, offering a range of powerful features:
Seamlessly request training certifications and licenses from team members, ensuring compliance
Effortlessly send employment contracts and capture digital signatures, expediting the onboarding process
Conveniently upload documents to your employees' profiles, keeping records organised and accessible
Easily share company documents with your entire team
- Is document management software suitable for businesses of all sizes?
Yes, document management software is suitable for businesses of all sizes, ranging from small businesses to large enterprises.
- Can document management software help with compliance and security?
Effortlessly maintain up-to-date and compliant employee records throughout their tenure. Automated notifications and reminders guarantee that training certifications and licenses stay current and valid at all times.
- Can I access and manage documents remotely with document management software?
Yes! Team members can upload and sign documents on any device.
- How much does document management cost?
Document management is available as part of the new Deputy HR subscription which will be an additional cost of £1.40 (excl. VAT) per user per month on top of your base plan.
