Beyond Rostering: New Deputy Payroll Delivers Streamlined, Payroll Processing for Shift Work

Every day, we hear from business owners like you, frustrated by payroll systems that just aren’t built for the realities of running a shift-based business — tools that waste your time, add stress to staying compliant, and make paying your team harder than it should be. 

And it’s exactly why we built our newest solution: Deputy Payroll, your seamless, multi-entity payroll solution that’s purpose-built for shift-based businesses like yours. Because when you’re already working hard to keep your business running, payroll shouldn’t make things harder.

Deputy Payroll isn’t just another payroll tool. It’s the only seamless, end-to-end solution for the hourly workforce that brings together payroll, rostering, time tracking, and compliance into one easy system that works the way you do.

Why we built Deputy Payroll

The world of work is changing, and fast. The old way of doing things (with inflexible schedules, clunky, manual processes, and rigid systems) just doesn’t fit how shift-based businesses need to operate today. 

While you’re already busy running every part of your business, you need freedom to focus on your customers (and your business’s growth), not managing multiple tools, payroll systems, or integrations. 

On top of that, workforce expectations are always changing; from healthcare professionals and retail associates to hospitality crews and manufacturing staff, your team wants flexibility, and having the right tools to manage your people is no longer a nice-to-have—it’s essential.

Deputy Payroll brings rosters, timesheets, and wage calculations together under one login, eliminating hours of spreadsheet nightmares

At Deputy, we see this shift happening in real-time. We're building tools to make work more efficient, human, flexible, and fair for businesses and employees alike, proving that technology can help businesses adapt to changes in the workforce in three key ways:

1. Support compliance with ease: Deputy's interpretation of key Fair Work award requirements is built in, with proactive alerts and reporting, to help you manage your obligations with greater confidence.

2. Run payroll with confidence: Timesheets and payroll work seamlessly together, with pay cycles automatically created from approved timesheets.

3. Spend less time on admin, and more time on what matters: No more switching between tabs, troubleshooting integrations, or manually checking payroll data to make sure you’ve got it right. 

Whether you’re a payroll pro or managing pay runs for the first time, Deputy Payroll makes it easy to pay your team accurately and on time (without the usual headaches). It’s designed  specifically for shift-based businesses, so you have the confidence, clarity, and control you need to manage your people and your payroll, all in one payroll platform.

Deputy Payroll is the only truly seamless solution that brings payroll, rostering, time tracking, and compliance tools together in one place—one system, one login, even across multiple business entities.

One system, zero hassles: end-to-end efficiency

If you've ever spent hours trying to get your timesheet information into payroll, you're not alone; 2.4 million Australian employees are affected by payroll underpayment every year, costing companies up to $3.6 billion.

With Deputy Payroll, you can:

• Run payroll in the same platform you use to manage your team (no more jumping between platforms, exporting spreadsheets, or double-checking payroll) 

• Automatically turn timesheets into pay runs, so you can spend less time on admin (and more time growing your business)

• Avoid the headaches of dealing with system errors, because everything is saved securely in one platform (say goodbye to extra work, or annoying timeouts)

Research from the Australian Payroll Association shows that businesses using integrated payroll solutions significantly reduce processing time and errors compared to those using separate systems.

By keeping your rostering, time tracking, and payroll together in one place, you spend less time on admin, and more time growing your business. You can say goodbye to juggling spreadsheets, fixing manual errors, or switching between systems just to pay your team. 

Manage payroll across multiple businesses, all in one place

If you’re running payroll across more than one business, you know how painful it can be to juggle different accounts, logins, and bills just to pay your team. 

With Deputy Payroll, you can forget the struggle of setting up multiple payroll accounts and paying for duplicated employees, and instead manage your multiple businesses within the one Deputy account.

No need to switch between logins or pay for separate payroll accounts. With Deputy Payroll, you can:

• Set up multiple businesses and run separate payroll for each, all from one Deputy account

• Keep your pay rules consistent across every business entity

• Simplify billing with one clear, consolidated invoice

As we’ve heard from customers, the ability to handle all of your payroll tasks in one platform  makes running your business even easier, especially when you’re managing multiple entities. 

Deputy Payroll is designed to help simplify compliance processes, reducing complexity in managing payroll.

Deputy Payroll is purpose-built for shift-based businesses like yours that need accurate pay interpretation tools. Considering that underpayment disputes remain one of the most common workplace issues in Australia (and more than 30 award updates have been announced in 2025 alone), compliance isn't just a requirement — it's a competitive advantage.

With Deputy Payroll:

• Pre-built Fair Work award templates are regularly updated

• Automated calculations are designed to assist with accurate pay processing, including application of key penalty rates and overtime rules in accordance with configured award settings

• Both payroll admins and first-time users can handle complex requirements with confidence

• Clear pay summaries with built-in checks guide your payroll process

With Deputy Payroll, awards interpretation tools are built in to assist in applying relevant pay rules, helping you pay your team accurately and with greater confidence.

Plus, there’s no need to switch between systems, because you can now manage your entire payroll process in one place. 

Control and flexibility that’s designed for everyone

Your team members will love Deputy Payroll, too:

• Easy-to-read payslips sent directly to their mobile app

• Better visibility over their pay and superannuation details

• Self-service options that reduce repetitive payroll-related requests

• The ability to update their own details, saving everyone time

After all, payroll isn’t just a concern for HR or managers; research shows that providing a transparent, accessible system keeps your team confident in your payroll process — and that means a happier workforce. 

With Deputy Payroll, you have a true, end-to-end people platform that makes it easier than ever to run your business and manage your workforce, so you can create better employee experiences.

Is 2025 the year you streamline payroll and create seamless workforce management for your business? Download our 2025 Payroll Checklist

Real-time insights that help you stay one step ahead

Beyond helping you process pay runs, Deputy Payroll gives you access to the in-depth, real-time insights you need to run your business. 

Now, there’s an all-in-one people platform to help you:

• Track labour costs in real-time (not just after the fact) so you can avoid costly overspending before it happens

• See the cost of every shift before it's scheduled, so you can plan ahead with more confidence

• Spot wage trends (like labour percentages) without the need for messy spreadsheets or endless guesswork

• Make informed decisions that help keep your business profitable, without overworking or underpaying your staff

There’s no more need to scramble at month-end to reconcile wage spend against your budget, because with Deputy Payroll, you can predict labour costs before you set rostering (and stay on top of your payroll in real time). 

Manage your people with one seamless platform with Deputy Payroll

With Deputy Payroll, you can approve timesheets, complete payroll with confidence, and submit STP reporting in just a few clicks. No more headaches from syncing systems or juggling platforms — just one, end-to-end payroll solution. 

By bringing everything into one comprehensive platform, Deputy Payroll doesn't just solve today's challenges — it prepares your business for the future of work. In a world where one-size-fits-all solutions no longer do the trick, Deputy provides the tailored, flexible tools your shift-based business needs to thrive.

Contact Deputy to learn more about how you can take timesheets to payroll in a single click and run multi-entity pay runs with ease—all in one place and avoid costly mistakes.